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Birth, Death, & Marriage Certificates

HOW TO OBTAIN A BIRTH, DEATH, OR MARRIAGE CERTIFICATEIf you are a funeral home requesting a death certificate, please click here.

To obtain a certified copy of a vital record, you will need a valid state-issued ID or valid Passport.  You may come to our office at 311 E. Marion St or if you prefer to order online or mail (see instructions below).

North Carolina law [NCGS 130A-93(c)] specifies that certified copies of certificates are available only to the following people:

  • The subject of record
  • The subject’s spouse, parent, direct ancestor or descendant, step-parent or step-child, or sibling.
  • An attorney or legal representative
The cost for Certified Cleveland County Vital Records is $10.00.
If coming to the office to get a certified copy, please have your State-Issued ID with you (No appointment necessary).

If you were born in another NC county after 1971, we are able to issue "out of county" birth certificates ($24.00 fee).  For more information please call 704-484-4834 Opt. 7.   If your birth certificate is in another NC county before 1971, please contact that county to find out how to order your birth certificate online.  

If you were adopted, we will not be able to give you your birth certificate, you will need to contact NC Vital Records in Raleigh at 984-236-7218.

If you'd like to order online or by mail, see the instructions below. Please note on the request whether you are picking up the certificate (if requested after 4 PM - will be ready the next business day after 9 AM) or if you are having the certificate mailed (if requested after 1 PM it will be mailed the next business day).  

Ordering a Cleveland County Vital Record OnlineIf you place your order through our online ordering site, please note the following:

  • If you are ordering 4 or more certified copies, please select pickup. 
  • Orders with more than 3 requested copies, to be delivered using the regular mail, could be canceled by the county due to excessive mailing cost.
All information on this site is provided in good faith, however, we make no representation or warranty of any kind on lost or damaged packages.  Under no circumstances shall we have any liability to you for loss or damages incurred by FedEx, UPS, or United States Postal Service.

Order your Cleveland County Vital Record Online here:
https://www.getcertificatenow.com/cleveland                           

Ordering a Vital Record Through the MailPlease complete, print, and sign the VITAL RECORD REQUEST FORM and mail it back with the following:

  • Self-Addressed Stamped Envelope (SASE)
    • If a pre-paid overnight envelope is provided, the certificate will be returned in it. 
    • If you send it via FedEx, there is no additional charge for scheduling a pickup.
  • Include $10.00 for each certified certificate requested.  Payment can be by Money order or Cashier’s Check made payable to Cleveland County Register of Deeds.
  • Please include a photocopy of your valid state-issued ID or Driver’s License. See the list below for what is an acceptable ID to obtain a certified copy of a vital record.
  • Mail your request, envelope, and monies to: 
    • Register of Deeds, PO Box 1210, Room 151, Shelby, NC  28151
  • The physical address for overnight requests is: 
    • Register of Deeds, 311 E. Marion St, Room 151, Shelby, NC  28150
The ID of the Person Requesting a Certified Vital Record is REQUIRED

You MUST provide one of the photo IDs (photo must be clear) listed below with your request:

  • Current state-issued driver’s license or non-driver photo ID card (not expired more than six months)
  • Current Passport or Visa (must include a photo)
  • Current U.S. military ID
  • Current Department of Corrections photo ID card dated within the last year
  • Current student ID card with a copy of transcript
We do not accept Matricular Consular cards (G.S. 15-311).

NOTE: Proof of identity and proof of eligibility are required.

Please note that when you sign the vital records request sheet, you are affirming that all information on the sheet is correct (NCGS 130A-93, NCGS 130A-99).

PLEASE CALL WITH ANY QUESTIONS:  704-484-4834

To apply for a license to marry, please visit our How to Apply for a Marriage License Page.